25-October-14

New forms available on SUVCW website

Dear Department Commanders and Secretaries,

The following newly revised forms have been posted to the National website (www.suvcw.org) and are to be used beginning now. These forms were revised and recommended by the National Program and Policy committee and were approved by the National Council of Administration for use within the Order.

Below is a listing of the new forms, along with a brief summary of the changes to them. Please pass this information to your camps.

Camp Annual Report (Form 27a).

  1. Among other things, this change incorporates the new National Per Capita ($23.00).
  2. It also includes information fields for reporting the total number of new members during the year and the total number of new members under age 40.
  3. There are also now spaces where the camp Secretary’s name, the camp Treasurer’s name, and the Camp Commander’s name are to be printed below where each signs the form.
  4. The form clarifies that the reporting of Honorary Members is only for Honorary Membership awarded by the National organization.
  5. A requirement has been clarified that for brothers exempt from paying per capita by reason of serving in a war zone must include the name, rank, branch of service, and location where serving. They will also be listed on page 4 of the form.
  6. Both Life Members and Real Sons are to be listed in the section so labeled.
  7. The Pro-Rated Per Capita table has been updated in the instructions to reflect the new per capita and reinstatement costs.

Camp Status Report (Form 30).

  1. The main change to page 1 of this form is the adding of the reinstatement fee to the line for reinstatements. All reinstated brothers must now pay $10.00 reinstatement fee in addition to the full current year per capita.
  2. A second page containing instructions for filling out the form has been added. This page should not be forwarded with the first page, as it is for your information in completing the form. These instructions tell what should be included with the form when the camp forwards it to the Department, and when the Department forwards it to National HQ.

Department Annual Report (Form 35).

  1. Among other things, this change incorporates the new National Per Capita ($23.00).
  2. It also includes information fields for reporting the total number of new members during the year and the total number of new members under age 40.
  3. There are also now spaces where the Department Secretary’s name, the Department Treasurer’s name, and the Department Commander’s name are to be printed below where each signs the form.
  4. The form clarifies that the reporting of Honorary Members is only for Honorary Membership awarded by the National organization.
  5. A requirement has been clarified that for brothers exempt from paying per capita by reason of serving in a war zone must include the name, rank, branch of service, and location where serving. They will also be listed on page 4 of the form.
  6. Both Life Members and Real Sons are to be listed in the section so labeled.
  7. The Pro-Rated Per Capita table has been updated in the instructions to reflect the new per capita and reinstatement costs.

Certification of Election and Installation of Department Officers (Form 49).

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  1. The form has been revised so that the information for “standard” elected and appointed officers is contained on a single line for each officer. On the second page is room for reporting additional appointed Department officers, if a Department wishes to.
  2. The form now includes a line under each of the signatures where the printed name of the person who signed is to be listed.

Again, Departments and Camps are reminded that only the current versions of forms are to be used. Likewise, all forms other than membership applications are to be completed by using the “fill-in” versions and printing them, or by printing the blank form and typing the information onto it.

If you have any questions on this,

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please let me know.

In Fraternity, Charity, and Loyalty,

Alan L. Russ, PDC
National Chief of Staff, SUVCW
P.O. Box 673
Saint Francis, Kansas 67756
H: 785-332-2118
C: 785-772-1958